Job Description

Executive Assistant

Helena, MT

The Staff Pad has partnered with a hospital in Helena, MT to hire an Executive Assistant.

Job Summary:

A highly organized and proactive Executive Assistant is needed to support senior leadership in a fast-paced, high-visibility environment. This role manages complex calendars, heavy communication flow, meeting coordination, and high-level administrative tasks requiring discretion, professionalism, and independent judgment. The Executive Assistant serves as a key liaison for executives, ensuring smooth daily operations, efficient communication, and effective coordination of projects, meetings, and events.

Key Responsibilities:

• Manage executive calendars, screen calls, greet visitors, and maintain open communication channels.
  

• Coordinate meetings, conferences, travel arrangements, itineraries, and events.
  

• Prepare correspondence, reports, presentations, meeting minutes, and other documentation.
  

• Organize files, maintain databases/spreadsheets, track expenses, and process invoices.
  

• Handle confidential information, manage shifting priorities, and support special projects.
  

• Represent executives professionally with staff, physicians, and the public.
  

Qualifications:

• Minimum 5 years of progressively responsible administrative experience; executive-level support preferred.
  

• Strong writing, grammar, shorthand, and advanced document formatting skills.
  

• Proficient in Microsoft Word, Excel, PowerPoint, and calendar management tools.
  

• Excellent communication, decision-making, and organizational skills.
  

• Bachelor’s degree preferred.
  

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