Job Description

Event & Meetings Manager

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

About our property:

Deloitte University Hotel & Conference Center - Benchmark Hospitality - High-end private hotel and conference center called Deloitte University. Closed to the public. - 1,400 hotel rooms - all single occupancy, no suites. - Nine restaurants and lounges including a Starbucks and Seattle's Best Coffee, and three sit down restaurants. - 200,000 square feet of meeting space - Ballrooms, Amphitheater and classrooms. - Fitness Center, jogging trails and sports fields (all available to our associates to use!) - All professional clientele. No weddings, holiday parties, school groups, or other social-type events. - Located in Westlake, Texas - near Keller, Southlake, and Roanoke. - For more information about our property, check our website: BenchmarkHotelDFW.com - Property is managed by Benchmark Hospitality at Deloitte University.

Benefits & Perks - Awesome Employee Focused Culture with many Associate Events! - Closed many weekends and most holidays - 10 days of holiday pay. - Up to 14 Vacation & Sick days per year. - Weekly pay! - Leadership and Career development programs. Many opportunities to grow and transfer to new positions. - Free Lunch in our newly remodeled Associate Cafeteria. - Eligible for Medical Insurance and other awesome benefits within 30 days of employment. - Employer matching 401k. - Tuition Reimbursement. - Free parking on-site. - Free uniforms and we will clean them! - Benchmark Hospitality hotel discounts.

What you will have an opportunity to do:

BASIC FUNCTION: The Event & Meetings Manager is responsible for managing small, medium and large-scale meetings. After event space is allocated, this position prepares all event documentation and coordinates with the Client Meeting Planner, property departments, and Program Team to ensure a consistent, high-level service throughout the pre-event, event, and post-event phases of programs. In addition, the Manager will provide support for Event Planners & Coordinators. This is a hybrid position.

This position requires full availability.

Location: Benchmark Hospitality at Deloitte University

Essential Functions:

• Ensures precise execution of group events by effectively coordinating all operating departments to deliver required services to include but not limited to, arrival and departure, meeting room set-ups, audio visual/production needs, special individual needs, diagrams, special events, and transportation.

• After a space is booked by the Scheduling team, discover proactively, communicate, and coordinate all operational aspects required.

• Must be thoroughly familiar with all aspects of the facility including accommodations, meeting facilities and support services available to best maximize the effective utilization of the facility.

• Must constantly fulfill the general, unique, or special meeting objectives of each client and ensure each meeting/event meets that client's particular meeting objectives, needs and requirements.

• Maintain positive relationships by ensuring open communication and timely updates with all departments in an effort to better meet the clients' requirements.

• Communicates frequently with Meeting Planner to ensure expectations are met or exceeded. Solve problems and/or suggest alternatives to previous arrangements if necessary.

• Coordinate all aspects of the clients' needs by utilizing departmental services, along with services provided by local vendors who may offer services and/or products as requested.

• Communicate updates to reflect the accurateness and status of all meeting requirements and attendee counts enabling operational departments to accurately meet the clients' needs. After BEOs have been distributed to all departments, maintain accurate and up to date information by continually updating operations departments of changes by following change process procedures whenever changes to a meeting have occurred.

• Take a proactive approach toward guest and planner satisfaction.

• Performs necessary administrative tasks to include distribution of event orders, reports, filing, forecasting operational logistics through a 30/60/90-day data process, etc.

Job Category: DUCareersInConferenceCenter & DUCareersInManagement

What are we looking for?

Qualifications:

• 2 years' experience in event operations, event planning or event coordination required.

• 1 year experience as Catering, Event or Operations Manager required.

• Strong computer skills. Highly proficient in Microsoft Excel and Outlook. Proficient in Word and PowerPoint. Microsoft Teams and OneNote experience are desirable.

• Strong knowledge of Event, Sales, and Catering systems required. INFOR experience is desirable.

Compensation: $ - Based on Experience

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

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