Job Description
Job Type
Full-time
Description
SUMMARY:
Perform Administrative duties for our main office located in Laredo, Texas.
ESSENTIAL DUTIES:
- Greeting clients, answering the telephone, and making follow-up calls
- Assisting Executive Administrator in processing of payments
- Preparing correspondence, scheduling meetings, and making travel arrangements
- Ordering of office supplies
- Maintain inventory of office supplies and materials.
- Maintaining electronic and paper filing systems
- Maintaining an office database and preparing reports
- Mail Distribution with in the office
- Prepare packages for delivery
- Perform clerical/administrative assignments in accordance with established procedures and under general instruction.
- Time Management
- Online Research for special requests
- Performing other duties as assigned
Requirements
EDUCATION:
High school diploma or equivalent required
EXPERIENCE:
- Must have at least one (2) years' experience as an Administrator or front desk receptionist.
SKILLS:
Must have the following skills and/or abilities:
- Attention to detail
- Punctuality
- Critical thinking and problem-solving
- Thoroughness
- Organization
- Communication skills & confidentiality
- Analyzing information
- PC proficiency/Microsoft/other software programs
- Data entry skills
- General math skills and some finance skills
LICENSES/CERTIFICATIONS:
Must have a current driver's license and a satisfactory driving record.
PHYSICAL REQUIREMENTS:
Must be able to perform the following physical activity on a frequent to constant basis:
- Sit for long periods of time.
- Lift 10-50 lbs. of files, plans, office supplies, or similar items.
- Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer.
- Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone.
- Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or.
- Walk short distances on slippery, even, and/or uneven surfaces.
- Stand, bend, stoop, kneel, crouch, twist, turn, or crawl.
WORKING CONDITIONS:
- Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions.
- May require infrequent job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site.
- May travel locally during the workday.
OTHER REQUIREMENTS:
Must be able to:
- Adhere to the highest standards of ethics, integrity, professionalism, and discretion.
- Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance.
- Follow and exchange basic instructions, information, and guidelines.
- Make decisions based on experience or knowledge with minimal supervision.
- Participate in training and development opportunities offered to maintain construction-related software and safety knowledge.
- Adhere to and perform functions according to company and OSHA safety guidelines.
- Maintain regular, timely, and predictable attendance.
- Represent the company in a professional manner to callers and visitors.
Job Tags
Full time, For subcontractor, Work at office