Special Events Coordinator Job at The Villages, Tampa, FL

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  • The Villages
  • Tampa, FL

Job Description

Special Events Assistant

Within the spirit of "Making People's Dreams Come True", this position is responsible for assisting in providing The Villages Special Events in a professional manner throughout The Villages various venues and overseeing and assisting with set-up, safety, design, layout, and production of events. These duties are accomplished while delivering Raving Fans customer service to both internal and external customers.

Full Time, On Site Position

Benefits for full-time eligible positions: Medical (HSA/FSA), Dental, and Vision | 401K and/or ROTH | PTO & Paid Holidays | Basic Life & AD&D | The Villages Charter School eligibility | and much more!

Responsibilities:

  • Assist in the creation and distribution of event specific information packets.
  • Distribute and track vendor invoicing and payments.
  • Assist the Special Events Manager with the logistical and creative aspects of each event.
  • Assist the Special Events Manager in day of needs, such as but not limited to: o Set up and breakdown. o Monitor perimeter of the event for safety issues. o Loading in/out vendors.
  • Assist the Special Events Team in ensuring all events run smoothly from concept to completion.
  • All other duties as assigned.

Education & Experience Requirements:

  • High school diploma or general education degree (GED); or three (3) to six (6) months of related experience and/or training; or equivalent combination of education and experience.
  • Must have the ability to work nights, weekends and holidays as business needs require.
  • Time management skills and ability to manage multiple priorities.
  • Problem solving skills and detail oriented.
  • Strong interpersonal skills to communicate effectively.
  • Knowledge of Microsoft Office software including Word, Excel, and Outlook.
  • This position is subjected to The Villages Vehicle Safety Program and its policies as it requires the use of personal vehicles for company business.
  • A Valid Driver's License with a record acceptable to company standards is required for this position.
The Villages

Job Tags

Full time, Work at office, Night shift, Weekend work

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